Here is a method that I have discovered with step by step instructions below.
1 . First create your letterhead and paste it into the top of the document. Do not use headers since you probably only want your letterhead on the first page and you want normal margins for following pages. Then press the enter key to go to the next line of your document.
2 . Next in the Home menu on the Paragraph tab click "Show/Hide" (last icon on top right) to show your paragraph marks and hidden symbols. You will need this to keep track of your section breaks.
3 . Now go to the Page Layout menu and in the Page Setup tab, select Breaks and then click on Continuous. This creates a new section on the same page.
4 . Go to the Review menu and select Protect Document and click on Restrict Formatting and Editing.
5 . Put your cursor on the line with the Letterhead and then under item 2. Editing Restrictions select "Allow only this type of editing in the document:" and select "No changes (Read only) " from the drop down menu. This will lock your letterhead from editing.
6 . Move your cursor to the next section of your document (below the section break) and under "Exceptions (optional)" on the right hand side select "Changes: Everyone". This will allow everyone to edit the second part of your document.
7 . On the bottom right tab under item 3. Start enforcement, click "Yes Start Enforcing Protection".
8 . You may add a password (required to stop protecting) if you like.
9 . You can now paste text to your document in the area highlighted in yellow while your letterhead is protected from all changes.
In Step 1, you should become familiar with having a different header on the first page, or different odd/even headers.
ReplyDeleteGo to Page Layout->Page Setup->Layout and you will see the options. By checking "Different first page" you get the behavior that you want without the letterhead being in your document.
Headers still cause problems as a letterhead when they are not protected. When you copy and paste text into the letter they can go all over the place and when you select all text, the header can easily get erased. Even when protecting a document, the letterhead is a header set only for the first page can cause formating problems for a second page as your margins will be moved down to reflect the nonexistent header. It's easier to just make your letterhead in textboxes in the first section on Page 1 and protect it with the rest of the document unprotected.
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